Privacy Policy

Last updated: 2 March 2026

Nanoswift Ltd
Company Number: 16216561
Registered Office: 27 Old Gloucester Street, London, United Kingdom, WC1N 3AX
Email: office@nanoswift.co.uk

Nanoswift Ltd is supervised for Anti-Money Laundering purposes by HM Revenue & Customs.

1. Who We Are

Nanoswift Ltd is a UK accountancy practice providing bookkeeping and tax compliance services to sole traders. For data protection purposes, we act as the data controller of your personal data.

2. What Information We Collect

Identity Information

Name
Date of birth
Address
National Insurance number
Photographic ID (for AML checks)

Financial Information

Bank transaction data
Income and expense records
Tax return information
VAT data (if applicable)

Contact Information

Email address
Telephone number (if provided)

Business Information

Trading details
Unique Taxpayer Reference (UTR)
VAT number (if registered)

3. How We Use Your Information

We use your information to:

Provide bookkeeping and tax services
Prepare and submit tax returns and VAT returns
Communicate with HMRC on your behalf
Meet legal and regulatory obligations
Prevent fraud and comply with Anti-Money Laundering regulations

We do not sell your personal data.

4. Legal Basis for Processing

We process your data under the following lawful bases:

Contract – to provide agreed accounting services
Legal obligation – including tax law and AML regulations
Legitimate interests – to operate and improve our business

5. Use of Cloud Software

We operate a digital-first practice using secure third-party cloud software. This may include:

FreeAgent (accounting software)
Secure email providers
Cloud document storage systems

These providers act as data processors on our behalf. While we take reasonable steps to ensure security, no online system is completely risk-free.

6. Sharing Your Information

We may share your information with:

HM Revenue & Customs (HMRC)
Professional advisers where necessary
Software providers who process data on our behalf

We do not share your information for marketing purposes.

7. How Long We Keep Your Data

We retain records in accordance with legal requirements:

Minimum 5 years for AML compliance
Typically 6 years for tax and accounting records

After the relevant retention period, data may be securely deleted.

8. Your Rights

Under UK data protection law, you have the right to:

Access your personal data
Request correction of inaccurate data
Request erasure (where legally permissible)
Object to certain processing
Request restriction of processing

Some rights may be limited where we are legally required to retain data.

9. Data Security

We take reasonable security measures including:

Secure cloud systems
Password protection
Two-factor authentication where available
Restricted internal access

10. Data Breaches

If a data breach occurs that poses a risk to your rights and freedoms, we will:

Assess the breach promptly
Notify the Information Commissioner’s Office (ICO) where required
Notify affected individuals where legally necessary

11. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.

12. Contact Us

If you have any questions about this Privacy Policy, please contact:

Nanoswift Ltd
Email: office@nanoswift.co.uk

You have the right to lodge a complaint with the Information Commissioner’s Office.

13. How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint